书写备忘录的价值

The Value of Bookmarking   Taking notes while you’re engaged in tasks can serve a tremendously valuable function in enabling you to keep track of where you leave off. In the hectic world of work you will often have many plates spinning at the same time, and as you go from one kind of interaction to the next it will serve you well to take notes that you can toss into your in-basket and consult later to pick up the threads appropriately. Often you will find yourself without the time to fully clarify and organize those interactions as they’re taking place, and it’s great to trust that you have a trigger to recall them when things slow down a bit. For instance, when you are on the phone, have pen in hand and jot notes about the call. You may simply throw the notes away when you hang up because nothing came out of the conversation you need to act upon. But if there was a germane topic discussed, you’ll want to process those notes to determine actions, reference material, and so on. Often, though, you’ll be moving so quickly through the morning that you won’t have time that very second to deal with them. If they’re tossed into your in-tray, however, you can trust that you’ll be reminded appropriately before too long (assuming you deal with your in-basket appropriately, as will be described in the next chapter). I often take notes in my mind-mapping software while I’m on a conference call, with a fresh map for each client or topic. At the end of the call, if I have to get busy with other things, I’ll print this map out and throw it into my in-basket. Later I’ll separate out any necessary actions, record whatever data I want to keep, and file the printed map in a folder for the project. It’s a great way to keep tabs on many things going on simultaneously. As another example, if you are keeping separate lists of agendas for your next conversations and meetings with someone on your computer, print them out and take notes during each one on the printout itself. When you come back from the meeting, toss those notes into your in-basket, so that when you later process them, all the open items will be dealt with appropriately.

书写备忘录的价值

当你由于工作繁忙想要离开时做个备忘是非常有价值的,使你能够顺着蛛丝马迹找到你进行到哪了。在这个快节奏的社会里你经常会同时压着很多工作等着你去做,如果你需要从一个交际到下一个时,把你的备忘放在代办事宜夹里对你会很有帮助,你可以顺着线索迅速找到思路。

你经常会发现你没有时间去充分的计划安排,假象这些交际就像正在发生,当一切都沉静下来的时候,就像有一个触发器一样突然提醒你处理它。

例如,当你接电话,并把内容记录在一张纸上,如果没有什么提醒你要立即付诸行动你很有可能挂了电话就把这张纸扔掉找不见了。但是如果你有个专门的代办事宜记录夹,你就会想着把这些事务记录到待办事项,参考资料,等等。给你带来疯狂的效率。

尽管早上的时候你不一定会有时间每时每刻的处理它,你会忙的像热锅上的蚂蚁一样,但是,你完全可以相信当你记起这些事时不会为时已晚(假想你做你规划好的事情就像在为自己谱写新的篇章一样)

当我在开电话会议时,我经常把我的备忘和策划图联系起来,标记着我的顾客或者我的课题。会议结束后,尽管有时候不得不我忙于其他事,我会把这个规划图打印出来放到我的代办事宜夹里。接下来我会把一些十万火急的事分离出来,标明我想要遵守的所有细节,再把他夹在我的一个工作方案夹里。这可以有效的帮助你备忘上的一些工作同时进行。

另外,如果你被同时参加交际和网上会见一个顾客而分离开时,把它打印出来并在上面做个备忘。当你参加完会议时候把你的备忘录夹在代办事宜夹里,这样当你着手处理这些事的时候,这些明朗的条目会让你处理起来得心应手。

 

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